Why choose Easy InnKeeping?

This Windows-based system provides online tutorials and intuitive screens to minimize training time for your personnel. Designed for small to medium sized lodging properties (1-300 rooms). This software gives you a wide range of features and can be customized for large-scale operations such as management companies and upscale destination resorts.

What sets Easy InnKeeping apart?

Each feature is built with one single aim – which is to enable you to carry on reservation management efficiently without compromising on simplicity and ease of use.

What our customers say!

“I just wanted to drop you a quick email to tell you how much I love your software. It is the most user-friendly software I have ever used and it makes my life so much easier trying to keep track of our rooms.”

Angie DiMeglio, Stolt-Nielsen Transportation Group
Greenwich, CT (203)625-3628

"The fact that I was able to set up the software for the "NEWTON HIGH LAND HOTEL" so easily is proof that the software is well written and robust. "

Richard Attenborough

“The Easy Inn keeping software as well as the people who help to keep it going and instruct us when things go wrong is an absolute JOY to work with.”

Bob & Kristina Doliszny, Altantis Hotel

• Guests can reserve a room, post payment details and receive a confirmation in real-time
• Easy InnKeeping and Easy WebRez work together seamlessly. No need to maintain separate inventory for online bookings.

Call Accounting

• Call accounting interface imports and posts all phone charges

Credit Card Swipe

• Automatically register guest and payment data in your Easy InnKeeping reservation screen.
• Great way to speed up the check-in process!

Interface to QuickBooks®, Quicken® or MYOB®

• Export room revenue, tax data and sales to QuickBooks® or MYOB®!

• Quick Check-in. Guest, reservation & payment information in one easy-to-enter screen.
• Individual & Group Reservations with split billing
• Automatic room allocation based on seasonal rates
• Track travel agent commissions
• Powerful search by date, guest name, phone number, email address, and address.
• Easy room changes by “drag and drop” feature on the reservation grid.
• E-mail confirmations directly from software and/or print using the mail merge feature.
• Reservation cards can be “batch-printed” for easy reference at the front desk.

Guest Data & History

• Guest notes for check-in or future reference!
• Guest contact information is customizable (you select field descriptions, labels etc to collect the information you require).
• View complete reservation history
• Guest search based on name, address or telephone number
• Mail Merge. Choose from our list of 10 common formatted letters, or create your own. Envelopes and labels can also be printed from your guest database. Select and sort by ZIP code or city to target your market!

Reservation Grid

• Customize availability grid – choose to display 20, 50 or 100 rooms in one screen.
• Room rate appears on availability grid for quick quote!
• Right click on the grid to Make a Reservation, Modify Guest details, Print a Bill or Confirmation Letter, Check - In or Check - Out your guest –Everything within a click of a mouse!!
• Color code confirmed reservations, checked-in or checked-out rooms.

Security

• Configure access to all areas of the software. Decide which employees can add, modify, view or print reservations, reports, invoices, rates and taxes.
• With our easy-to-use backup screen, you can ensure daily backups to a separate computer, CD or disc device.

Billing & Point of Sale

• Add other charges to a room bill, such as lunch, gift shop sales or other services provided in your property
• Create a Point of Sale receipt for sales not related to a room reservation.
• Split Billing allows a guest to move between rooms and maintain a single, consolidated bill at the end of their stay.
• Automatic room allocation based on seasonal rates. Allows for unlimited rate plans
• Specify lodging and sales taxes. Can handle variety of tax types, such as flat rate (bed tax), GST and piggy-back rates.
• Customize the screens to display exactly the information you desire. e.g. Instead of generic tax labels, you can change to read "Houston City Tax"
• Group Billing - A group reservation process is easily managed by assigning a group contact. Select either master or individual billing. Group reports are also available.
• Agent Commissions - Track sources of your reservations – for marketing source evaluation and agent commissions.

Audit Reports

• Closing Shift Report
• Night Audit
• Daily Sales & Advanced Deposits collected

Analysis Reports

• Expected Daily Income
• Reservation Activity: report by employee reservations booked for any defined period
• Future Reservations & Cancelled Reservations
• Income Summary & Occupancy includes ADR
• Many more reports on check-in & check-outs, housekeeping, guest addresses etc.
• Custom Reports. Configure your own reports by selecting types of data to be compiled. Then save the report for future use.