After the Reservation details are entered, additional charges for this guest can be calculated and printed by clicking on the Bill button in the Reservation screen. The billing information for the selected reservation is displayed as shown below.

Note: Items have to be added to the Inventory screen before they can be charged.

To Add Charges

1.   Click on the Add Charge button. The Charges option gets selected.

2.   Select the Item Name from the list box provided. The items that are listed here are added in the Inventory screen.

3.   Based on the item name selected from the list box, the Description is automatically displayed.

4.   Enter Quantity.

5.   Based on the quantity entered, the Amount, Tax and Total Amount is automatically calculated. The prices calculated here are based on the price and tax rates entered in the Inventory screen.

6.   Click on the Save button.

7.   The charge gets added to the list of charges and payments in the table in the lower portion of the screen.

Note: The lodging charges for the rooms reserved by the guest is automatically added a charged based on the entries in the reservation screen.

To Add Payments

1.   Click on the Add Pay button. The Payment option is selected.

2.   Select the Type of Payment from the list box provided. If the payment is in the form of a Gift Certificate, then select Gift Certificate from the list.

3.   If the type of payment is credit card, select name of the Credit Card from the list box provided.

4.   If the type of payment is check or credit card, enter the Account Number.

5.   Enter Exp. Date if the type of payment is Credit Card.

6.   Enter the Total Amount that is being paid.

7.   Click on the Save button.

8.   The payment gets added to charges and payments found in the lower portion of the screen.

To Remove Charges and Payments

1.   Select the charge or payment that you want to delete by clicking on the item, found in the table in the lower portion of the screen.

2.   When the item is selected in the table, the appropriate text boxes are populated in the upper portion of the screen.

3.   Then click on the Remove button.

4.   A message box “Are you sure you want to delete this record" appears. Click on “Yes” if you are sure you want to delete this room. Click on “No” if you do not want to delete this room.

To Print a Bill

1.   Click on the Print Bill button.

2.   The print preview for the bill is displayed.

3.   If all the charges and payments are right, click on the Print Bill button.

4.   Click on the Close button to exit the screen.

To Exit Charges screen

Click on the Close button to go back to the Reservation screen. The total charge and payment details that were calculated in this screen are automatically reflected in the reservation screen.