Database Backup

Database Backup is one of the most useful and essential features of Easy InnKeeping. Using this option, you will be able to make a backup copy of all the data that you had entered in the system. If you regularly maintain backup copies of your database, you can use the backed up database, even if you lose the main database. Easy InnKeeping database can get corrupted after power outages, computer crash or other unexpected circumstances.

The best way to protect yourself is to backup your database on a regular basis using the following procedures.

Do not backup using the same floppy disk everyday to backup your database. Floppy disks cannot handle that kind of frequent activity. This could cause bad sectors on the Floppy disks. Computers can write to bad floppy disks without displaying any errors, but will not be able to retrieve data from a bad floppy disk, and in turn, would result in loss of data.

Zip drives and rewritable CD drive can store more data and at the same time are more reliable than floppy disks.

Also, store your backup data off-site about once a month, to protect against natural disaster or theft.

The files that are backed are the database files. All the files located in the database folder under the Easyinn folder (C:\Easyinn\Database) are backed up. The default backup location is C:\Easyinn\Database\Backup\database.zip

To access the Database Backup screen, click on File > Database Backup in the main menu. The Database Backup screen is displayed as shown below.

1. Click on the Backup button.

2. The message “Backup into C:\EasyInn\database\Backup is displayed. If you want to copy your data to the same location suggested, click on the OK button. By default, the hard drive backup is stored under C:\Easyinn\Database\Backup\database.zip. If you want to make a copy of the backup database in a different location, click on the Cancel button.

3. To backup in a different location, click on the Change Location button

4. If you click the Select Another Location button, the Backup Files dialog appears. Select the location that you want to save the backup file and click on the Backup button. Otherwise, click on the Close button.

To Restore from the Database Backup

Click on the File > Restore in the main menu. The Database Utilities dialog is displayed as shown below.

The location of your previous backup is considered as default location to restore from. To restore from a different location, click on the Browse button.

Select the location from where you want to restore from and click on the Restore button.

Note: This will overwrite the files in the current location.

After your data backup/restore is complete, click on the Ok button.